How-to Integrations Meeting & Chat Zoom Workplace

Simplify how you schedule Zoom Meetings

3 min read

Updated on May 13, 2024

Published on September 19, 2023

Simplify how you schedule Zoom Meetings

We’ve all been there — you’re going back and forth trying to find a good time to sync up with someone outside of your organization, wasting precious time in the process. Scheduling tools can ease the pain and help you get aligned faster, but you still have to toggle between applications to set up the meeting. 

Fortunately, there’s a way you can simplify scheduling — combine your scheduling application and meeting solution into one with Zoom Scheduler

Make finding time the easiest part of meeting

With Zoom Scheduler, you can streamline appointment scheduling and take back control of your calendar. Our scheduling tool helps you reduce the time and hassle of booking appointments with people outside your organization. By seamlessly integrating with the Zoom platform, Zoom Scheduler makes it easier to meet and collaborate. 

For those familiar with scheduling apps like Calendly, Zoom Scheduler gives you similar functionality right from the Zoom platform. You can generate “slots” of availability for your meeting attendees, and they can then select a preferred time that works for both of your calendars. 

  • Generate slots of availability based on multiple users’ availability
  • Collect custom questions from attendees when booking
  • Customize email notifications (reminders, surveys, etc.)
  • Customize a booking page logo
  • Customize a booking page URL

Having everything in one place not only helps simplify your calendar, it also helps you make the most of the time you have.

 

Working with other applications

While Zoom Scheduler helps you simplify the scheduling process, we also offer integrations with other calendar providers to make sure you have options when setting up your Zoom Meetings. These integrations include:

Google Calendar

To add Zoom to your Google Calendar events with a single click, visit the Google Workspace Marketplace to install the Zoom for GSuite add-on. 

Chrome users can also install the Zoom Chrome Extension found on the Chrome Web Store.

If you’re an account admin, you can make it easy for users on your account to schedule Zoom Meetings by setting Zoom as your default video service. 

It only takes a few clicks, and you can check out our support article for a quick walkthrough.

Microsoft Outlook

Follow the steps in our Zoom for Outlook add-in support article to add a Zoom Meeting to any new or existing calendar event and better manage scheduling within the Outlook web and desktop apps.

Calendly

To automatically add Zoom Meeting details to your Calendly events and meeting reminders, visit the Zoom App Marketplace and download the Zoom for Calendly integration.

Make time for what matters

At work, the little things add up to a lot of time and energy — including the time it takes to jump from app to app to schedule a meeting. By streamlining smaller tasks, we can gain more than just time. We can unlock greater creativity and collaboration for ourselves and our teams.

With Zoom Scheduler, you’ll have more headspace to focus on the big picture: connecting productively with team members and providing an exceptional experience for your customers. 

To learn how you can get started with our appointment scheduling tool, visit the Zoom Scheduler webpage.  

Editor’s note: This blog was originally published November 12, 2020. It has been updated to reflect the addition of Zoom Scheduler into Zoom’s portfolio of solutions. 

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