Zoom's visitor management system streamlines every arrival

Elevate your visitor experience from arrival to departure with Zoom Visitor Management. Welcome guests and support your office security practices with automated check-ins, real-time host alerts, and digital badges — while you stay focused on what matters most.

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Automated check-in

Automated check-in

Pre-register guests via email or as they arrive on site on a Zoom Kiosk, eliminating manual processes and delays.

Instant notifications

Instant notifications

Alert hosts immediately through chat or email when their visitors arrive for seamless meetups and less waiting.

Integrated operations

Integrated operations

Manage front-desk workflows directly within the Zoom platform to simplify compliance reporting and make audits effortless.

High scalability

High scalability

Manage visitors consistently across multiple offices with centralized controls and unified reporting.

Key features
Key features

Everything you need to welcome visitors seamlessly

Anticipate every arrival

Simplify the entry process by pre-registering guests and deliveries with customizable invitations and smart check-in recommendations.

Get alerts about visitors and packages

Stay informed on arrivals and deliveries with automatic, instant in-app notifications, as well as via email, Slack, or Microsoft Teams.

Badge every guest and package

Stay organized and support your security practices with on-demand visitor badging, integrated badge printing, and package tracking.

See who's on-site at a glance

Easily keep a record of visitors and deliveries in real time.

Manage your mail with ease

Keep your workflow moving with instant alerts for incoming mail and package deliveries.

Provide a top-tier visitor check-in experience
Use cases
Use cases

Discover how Zoom helps you manage a smarter office

  1. Accelerate your check-in process

    Accelerate your check-in process

    From security teams checking in pre-registered guests to office managers receiving last-minute deliveries, Zoom Visitor Management makes every arrival seamless — so your lobby stays moving and your visitors are in your records.
  2. Monitor all your visitors from one place

    Monitor all your visitors from one place

    Give admins full visibility into the data behind who's coming and going across all your locations. Monitor visitor flows, occupancy, and issued badges, all from a single dashboard.
  3. Reduce complexity and tool sprawl

    Reduce complexity and tool sprawl

    Keep your team's tools centralized, reliable, and easy to manage by consolidating them in the Zoom platform. Streamline your toolset, simplify administration, and lower ongoing IT support and maintenance overhead.
Zoom Spaces
Zoom Spaces

Future-ready workspaces start here

Zoom Rooms

Zoom Rooms

Transform virtually any room into an AI-first collaboration hub for in-person and hybrid meetings — video, wireless sharing, and interactive whiteboards all working with your existing hardware.

Learn more

Zoom Workspace Reservation

Zoom Workspace Reservation

Make planning in-office time effortless by letting employees book desks, rooms, or collaboration spaces directly within the Zoom app they already use.

Learn more

Zoom Visitor Management

Zoom Visitor Management

Deliver a seamless, professional experience for your visitors with automated check-ins, real-time host notifications, and digital badges — all while maintaining office security standards.

Learn more

Zoom Digital Signage

Zoom Digital Signage

Turn workplace displays into dynamic communication hubs — share live meetings, updates, and branded content, all centrally managed to keep employees informed and connected.

Learn more

Zoom vs. the competition
Zoom vs. the competition

See how Zoom Visitor Management stacks up

Envoy
Zoom Workspace Reservation
Pricing

Basic - Free with limited features
Premium - $4345 / location/ year (billed annually)
Enterprise - Custom pricing

$20/user/year
OR
Included at no additional cost with Zoom Workplace Enterprise plans

Unlimited employees in the directory

—
Up to 50 with Basic
Unlimited with Premium and up

All licensed users

Check in unlimited visitors

—
Up to 100 entries/month with Basic
Unlimited with Premium and up

Print name badges for each visitor

—
Premium and up

Yes, supported natively

Visitors can sign documents digitally

—
Premium and up

Capture visitor photos with the iPad camera

—
Premium and up

Capture visitor photos with the iPad camera

—
Premium and up

Sign in visitors manually

—
Premium and up

View analytics to reveal visitor trends

—
Premium and up

Auto check-in visitors via photo

—
Enterprise only

Scan mail and package and notify recipients

Separate SKU required

*Feature and price comparisons based on publicly available information as of March 2026.

Top-rated by those who matter most — Zoom customers

Top 100
Spring 2026 Leader
Leader enterprise
Leader midmarket
Leader small business
Best relationship ent
best Mid market
Best relationship small business
Spring best result
Best result enterprise
best result mid market
Best result small business
Best usability
Spring 2026 Leader
mid-market
Spring 2026 Leader
Top 100
Spring 2026 Leader
Leader enterprise
Leader midmarket
Leader small business
Best relationship ent
best Mid market
Best relationship small business
Spring best result
Best result enterprise
best result mid market
Best result small business
Best usability
Spring 2026 Leader
mid-market
Spring 2026 Leader
Use cases
Resources

Learn more about Zoom Workspace Reservation

  1. How today’s hybrid employees work with Zoom

    How today’s hybrid employees work with Zoom

    Employees are being intentional with their time in the office. Learn how Zoom Spaces optimizes hybrid work environments.
  2. What is hot desking?

    What is hot desking?

    Learn what hot desking means, how it works, how it compares to similar setups, and what you need to do to implement it successfully.
  3. Are you ready for the dynamic world of flexible work?

    Are you ready for the dynamic world of flexible work?

    We uncover key trends shaping the current state and future of flexible work through industry data and research.
  4. Learn more about Zoom Spaces

    Learn more about Zoom Spaces

    Discover the full suite of work solutions designed to help you make the most of your hybrid workplace.
Pricing
Pricing

Explore plans and pricing for Zoom Visitor Management

Find out how to get more when you bundle with Zoom Workplace.

Explore plans
Annually
Visitor Management
Connect with us
Connect with us

Contact our sales team

Talk with one of our experts to come up with a plan that’s right for you.

 

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*Zoom AI Companion is available with eligible paid Zoom Workplace plans. May not be available for all regions or industry verticals. Learn more.

FAQs
FAQs

Got questions? We’ve got answers.

A visitor management system is a digital solution that replaces traditional paper logbooks to track and manage everyone who enters your workplace. It automates the check-in process, captures visitor information electronically, and provides real-time notifications to hosts when their guests arrive. These systems can enhance security, streamline operations, and maintain accurate records of all visitors, deliveries, and contractors accessing your facilities.

A visitor management system delivers multiple advantages that improve how organizations handle guest arrivals and support workplace security:

  • Professional first impression with modern, touchless check-in experiences.
  • Time savings for reception staff who can focus on higher-value tasks.
  • Support compliance with data privacy regulations through secure digital record-keeping.
  • Enhanced emergency preparedness with real-time occupancy data.
  • Reduced costs by eliminating paper-based processes and manual data entry.
  • Customizable workflows that adapt to different visitor types and security requirements.
  • Integration capabilities with existing workplace systems and communication tools.

Yes, Zoom offers a comprehensive visitor management system as part of Zoom Spaces. It provides digital check-in via kiosk, mobile, or tablet, instant host notifications, visitor badging, package tracking, and real-time visibility across all your locations. The system integrates seamlessly with your existing workplace tools and communication platforms like Slack and Microsoft Teams.

The best visitor management system depends on your organization's specific needs and priorities. Look for a solution that offers touchless check-in options, real-time host notifications, and seamless integration with your existing workplace tools like Zoom, Slack, or Microsoft Teams. Consider scalability if you manage multiple locations, compliance features for regulated industries, and customizable workflows that can adapt to different visitor types. Evaluate systems based on ease of use for both visitors and staff, support for security protocols like badge printing and access control, and reporting features that provide visibility into visitor patterns and occupancy data.

Ready to transform your visitor experience? Get started with Zoom Visitor Management today and see how easy it is to create a seamless arrival process for every guest. Contact our sales team to find the perfect solution for your organization.