How to build your best hybrid work environment with Zoom
Zoom's workspace solutions can help facilities and workplace leaders optimize their office and create their best hybrid work environment.
Employees are being intentional with their time in the office. Zoom Workspace Reservation and Visitor Management help optimize hybrid work environments.
Updated on January 16, 2024
Published on January 16, 2024
If you’re one of the 52% of U.S. knowledge workers who work in a hybrid environment, you know that going into the office isn’t the same old routine it used to be. With the flexibility to work remotely part of the time, many hybrid employees are being more intentional about how they spend their days in the office, scheduling in-person meetings with direct reports or strategy sessions with cross-functional teams, as well as hosting clients, partners, and vendors on site.
Workplace leaders facing this transition need to be intentional, too — particularly when it comes to optimizing both their office space and the employee experience. Organizations are leaning into modern designs that have the comfortable feel of a home with the more sophisticated technology of an office. And with employees not being in the office every day, facilities teams need to be smarter about optimizing office resources like desks and conference rooms.
Our hybrid workspace solutions help you meet the diverse needs of employees, as well as visitors to your office. Zoom Workspace Reservation and Zoom Visitor Management are designed to provide maximum flexibility, allowing employees to book desks, conference rooms, and even parking spaces for themselves, as well as for customers or partners they may be hosting. Have a look at how today’s hybrid employees are using these solutions.
Hot desking and hoteling have become commonplace in hybrid offices where employees no longer have assigned desks. Zoom Workspace Reservation helps employees find and book an open desk, whether they’re going to be in the office just one day or all week.
Here are a few ways Workspace Reservation helps make hybrid work easier for employees:
One of the advantages of going into the office is having a dedicated place to meet with clients, demo products with prospects, or host partners. But this can be stressful. Employees need to make sure a conference room is free and set up for their meeting. When the visitor comes, they need to check in and get a badge. There’s a lot to think about.
Our Zoom Visitor Management system supplements Workspace Reservation to provide a comprehensive solution that allows employees to plan their office visits without leaving the Zoom platform.
Not only can employees book their own desk, but they can also register a guest and reserve a space for them:
In this new era of hybrid work, employees want flexibility and convenience, and workplace teams need efficiency and optimization. That’s exactly what they get with Zoom.
With Workspace Reservation and Visitor Management, employees get the ease of use that comes with booking their workspaces on the same Zoom platform where their communication and collaboration happen. For admins, the experience is equally as intuitive, and the benefits are clear:
Editor’s note: This blog was originally published July 13, 2022 and has been updated most recently in January 2024 to reflect the current availability of Workspace Reservation and Visitor Management.