Access TeleCare connects patients with critical specialty care using Zoom

Access TeleCare leverages Zoom technology to create a stellar bedside experience, keeping patients in their communities and expanding access to specialist medicine.

Access TeleCare logo
Industry:

Hospitals and Healthcare

Organization size:

1,000+ employees

Challenges:

Provide telehealth services on par with an in-person experience

99.999%

uptime

84%

of patients served in medically underserved areas

20%

Proven scalability, programs launched in approximately 20% of U.S. hospitals

It’s midnight, and a stroke patient arrives at a community hospital, needing a trained neurologist to diagnose them and administer a clot-busting thrombolytic—and fast. In a field where “time is brain” and 1.9 million neurons are lost every minute, timely access to care is everything.

 

The best practice is for clinicians to orchestrate the events, with nurses practicing at the top of their license. Increasingly, the clinicians aren’t even in the room. They’re miles away, calling the shots through a high-tech device with crystal clear audio and video.

 

That’s life at Access TeleCare, the largest provider of acute specialty telemedicine in the United States. The company’s 700+ clinicians and 2,600+ clinical programs fill a critical gap for partners like rural hospitals trying to attract talent or urban clinics competing for specialists. It provides timely access to a quality clinician for every patient in need.

 

To deliver on that promise, telemedicine needs the same immediacy and human connection as an in-person experience, says Erica St. Angel, chief technology and information officer at Access TeleCare.

 

“How do we make a connection with someone? We need quality audio and video because we’re not there in person,” Erica said.

 

In its first years, Access TeleCare relied on a patchwork of homemade systems and separate tools. Audio and video could be unclear, and the platforms were far from intuitive, often taking multiple clicks for a clinician to reach a patient.

 

That changed in 2015, when Access TeleCare partnered with Zoom, becoming the first company to use the platform in a HIPAA-regulated healthcare environment.

Breaking Through the Screen™

Access TeleCare standardized on Zoom Meetings for its telemedicine cart, making secure, pristine audio and video the default. Now, clinicians build meaningful clinical relationships with onsite clinical staff, patients, and their caregivers as if they were there.

 

Clinicians adopted practices like:

 

  • Looking straight into the Zoom camera so the patient feels direct eye contact
  • Using Zoom Whiteboard and screen sharing features when discussing labs and treatment options
  • Using the Zoom camera to scan the room and find details to build rapport with the patient and their family

On-site staff simply move the cart into position, with the doctor often already on the screen. The lack of friction fosters a more human, immediate connection.

Unified collaboration eases operations

The cart is only one element of Zoom’s relationship with Access TeleCare.

 

Previously, Access TeleCare used separate platforms for internal phones, telemedicine, and its contact center—but they didn’t communicate with one another. Employees had to switch between tools, which added time to everyday tasks.

 

Unifying these services through Zoom Phone and Zoom Contact Center made the team’s work more seamless, freeing up time to reallocate to care.

Clinical urgency demands 99.999% reliability

Reliability was another deciding factor when switching to Zoom. Frequent outages with Access TeleCare’s previous contact center system frustrated the clinical support team.

 

“Reliability is key,” Erica said. “It’s not just how you support that product, it’s also knowing you have a partner who will pick up the phone 24/7/365 to make sure you stay online.”

 

Zoom’s architecture supports the Access TeleCare’s 99.999% uptime promise. Zoom automatically adjusts as the telemedicine cart moves around a hospital, reconnecting after getting off an elevator or searching for alternatives when connectivity is poor. The Access Carts also run self-diagnostics, proactively alerting Access TeleCare’s clinical support team about obstacles to patient care.

Bringing world-class specialists to healthcare deserts

Having scalable technology means Access TeleCare is always ready — no matter what drives demand. From seasonal surges to unforeseen crises, the company has the infrastructure to flex and respond without missing a beat.

 

“We never have gaps in coverage,” Erica said.

 

Zoom AI presents another opportunity to explore ways to improve scalability, increasing clinician productivity while reducing the admin burden.

 

“We’re proud to partner with Zoom, exploring what security and governance looks like in an AI environment, specifically in healthcare and other regulated industries,” Erica said.

 

Scaling telemedicine access has a tangible impact for Access TeleCare patients, about 84% of whom live in healthcare deserts. Patients without telehealth access either travel long distances to get the necessary care or don’t get care at all.

 

Access TeleCare offers an alternative. It helps patients receive needed care close to home and avoid disruptive, expensive travel, while also allowing community hospitals to thrive by adding or augmenting specialty care services.. Wherever patients are and whatever they need, Access TeleCare can rely on Zoom to reach them.

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