5 reasons to replace your chat app with Zoom Team Chat
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Updated on October 05, 2022
Published on July 26, 2021
We’re honored that millions of people around the world use Zoom Meetings to collaborate and stay connected. However, without precautions, meetings that are designed to bring people together could be attended by a person who is not invited.
Disruptions typically occur when meeting information is made open to the public. A user could post a private meeting link on social media, share their virtual classroom information, and more. But when these links are out on social media or other public forums, that makes your meeting completely public and anyone with the link can join it.
Here are a few easy ways you can help prevent disruptions:
To prevent participants from screen sharing during a call, using the host controls at the bottom, click the arrow next to “Share Screen” and then go to “Advanced Sharing Options.” Under “Who can share?” choose “Only Host” and close the window.
The Waiting Room is an important feature for securing a Zoom Meeting. Just like it sounds, the Waiting Room is a virtual staging area that stops your guests from joining until you’re ready for them. It’s almost like the velvet rope outside a nightclub, with you as the bouncer carefully monitoring who gets let in.
Meeting hosts can customize Waiting Room settings for additional control, and you can even personalize the message people see when they hit the Waiting Room so they know they’re in the right spot. This message is really a great spot to post any rules/guidelines for your event, like who it’s intended for.
The Waiting Room is an effective way to screen who’s trying to enter your Zoom session and keep unwanted guests out. When you disable “Join before host” in your settings, a Waiting Room will automatically greet your guests until you’ve started the meeting.
We hope these security features will help you continue to host safe and successful Zoom Meetings. Security is a key value for us at Zoom and will continue to help guide new product updates. We’re committed to being a platform users can trust — with their online interactions, information, and business.
To learn more about Zoom privacy and security, explore our Trust Center.
Editor’s note: This post was updated from the March 20, 2020 version to include the most up to date information on preventing meeting disruptions.