The 14 best Notion alternatives for all your documentation needs [2025]

Zoom Docs is a collaborative documentation tool built for modern teams, offering real-time co-authoring and AI-powered assistance, all within Zoom Workplace.

Here are some key features that set Zoom Docs apart:

• AI Companion: AI assistance that can automatically summarize meeting notes, generate content drafts, and provide intelligent editing suggestions, significantly speeding up document creation.
• Automated workflows: With Zoom Docs, your meeting notes and chat thread summaries can automatically be pulled into a doc, saving your team the time and trouble.
• Different views for different needs: Tailor your workflow with multiple view options to fit your needs, including board/kanban view and timeline view.
• Intuitive dashboard: Zoom Docs features an intuitive dashboard that allows you to add multiple charts into a single dashboard for comprehensive data visualization.
• Real-time co-authoring: Multiple users can collaborate and edit documents simultaneously.
• Seamless experience: As part of Zoom Workplace, Docs allows you to connect and share documents across Zoom Meetings, Team Chat, and Whiteboard.
• Centralized workspace: Easily create, organize, and manage documents from a single platform, simplifying collaboration and streamlining team productivity.
• Flexible templates: Access ready-made document templates for various use cases, including meeting agendas, project plans, and brainstorming sessions.
• Data tables: Use Zoom Docs’ data tables for efficient project tracking and easier management of tasks, timelines, and milestones.

Whether you’re drafting meeting notes, brainstorming ideas, or collaborating on long-form content, Zoom Docs eliminates the need to juggle multiple platforms.

With live collaboration, flexible document structuring, and advanced search capabilities, Zoom Docs is designed for fast-moving teams that need a connected, intelligent documentation experience.

Coda is a hybrid documentation tool that blends text, tables, and databases into one flexible workspace. Unlike traditional document editors, it functions more like an interactive dashboard, allowing teams to create dynamic pages with embedded data, custom workflows, and automation. 

Whether you’re tracking projects, managing company OKRs, or collaborating on a knowledge base, Coda adapts to your workflow instead of forcing you into a rigid structure.

That flexibility comes with a learning curve, especially for users accustomed to simpler documentation tools. While Coda is powerful for structured collaboration, those looking for a lightweight, text-focused tool may find options like Slite or Zoho Writer more intuitive.

Loop is Microsoft’s own collaborative documentation tool, designed to help teams create, share, and edit content in real time. As part of the Microsoft 365 ecosystem, it integrates naturally with Teams, Outlook, and Word, making it a natural fit for organizations already using Microsoft products. 

Its flexible workspaces and interactive components allow your team to co-edit content, track progress, and organize projects without switching between apps.

However, Loop isn’t a standalone solution — it’s deeply tied to Microsoft 365, meaning you can only use it within that ecosystem. While it offers strong collaboration features, teams looking for an independent documentation platform with broader integrations may find tools like Slite, Coda, or Zoom Docs more versatile.

Confluence is a corporate wiki built for teams that need a structured, centralized knowledge base. Designed by Atlassian, it’s particularly useful for large organizations and technical teams that require detailed documentation, project tracking, and internal collaboration. 

With customizable templates, real-time editing, and deep Jira integration, Confluence helps teams create, store, and manage everything from meeting notes and product roadmaps to company-wide documentation.

However, Confluence isn’t the easiest tool to master. Its complex features and structured approach make it more rigid and overwhelming for smaller teams or casual users. 

Keeping documentation organized and up-to-date also requires regular maintenance, as older pages can pile up and become difficult to navigate. If your team needs a scalable, enterprise-grade documentation solution, Confluence is a strong choice.

Zoho Writer is a cloud-based word processor designed for teams and businesses that want an intuitive, distraction-free writing experience. It offers real-time editing, built-in AI-powered writing assistance, and seamless integration with the Zoho ecosystem, making it a strong alternative to Google Docs or Microsoft Word. 

Whether you’re drafting reports, collaborating on business proposals, or automating document workflows, Zoho Writer provides a clean, efficient interface that balances simplicity with functionality.

That said, Zoho Writer isn’t as feature-dense as some traditional word processors. While it handles collaboration well, its advanced formatting and design options are more limited, making it less suited for highly structured documents like reports with heavy styling or complex layouts. But for teams that need a fast, reliable writing tool with smart automation and AI-driven editing, it’s a solid choice.

Airtable is a hybrid between a spreadsheet and a database, making it a powerful tool for teams that need structured documentation, project tracking, and real-time collaboration. Unlike traditional document editors, it allows users to create relational databases, link records, and automate workflows, making it an excellent choice for teams managing content, inventory, or complex business operations. Its intuitive interface makes database management accessible, even for non-technical users.

That flexibility, however, comes with some limitations for traditional documentation needs. Airtable isn’t built for long-form content, wikis, or deep text-based collaboration like Obsidian or Confluence.

Airtable is a great Notion alternative for teams managing structured data and workflows, but it’s not a true document editor. If your team needs rich text formatting, inline collaboration, or wikis, you might find it lacking — but for data-driven teams, it’s hard to beat.

Known for its highly customizable interface, ClickUp allows users to create task lists, Kanban boards, Gantt charts, and collaborative docs, making it a versatile alternative to Notion for teams that need both documentation and structured task management.

Beyond project tracking, ClickUp includes built-in document collaboration, allowing teams to draft, edit, and share information in real time. It comes equipped with robust automation, goal tracking, and integrations with tools like Slack and Google Drive.

The sheer number of customization options and tools can feel overwhelming for new users, making onboarding more complex than simpler platforms like Slite or Milanote. But for teams that need a fully integrated project management and documentation tool, ClickUp is a well-rounded and centralized platform.

Evernote has long been a prominent solution in the note-taking and organizational space, offering users a versatile platform to capture ideas, manage tasks, and store various types of content. Its robust search functionality and flexibility in handling different content types have made it a popular choice among professionals and students alike.

While Evernote offers a comprehensive set of features, its free plan is somewhat limited in what you can access. However, for those willing to invest in a premium subscription, Evernote is a powerful tool for organizing and managing information.

It’s excellent for capturing and organizing information, but it has limitations as a full-fledged documentation tool. While it excels at personal note-taking, quick idea storage, and web clipping, it lacks structured collaboration features found in tools like Zoom Docs, Confluence, and Coda. 

Teams that need real-time co-editing, version control, and deeper integrations with project management tools may find Evernote less suited for long-form documentation or knowledge management. But for individuals or small teams looking for a powerful, searchable note-taking system, it remains a solid choice.

Unlike feature-heavy alternatives, Slite keeps things simple and structured, making it easy for teams to collaborate in real time, centralize notes, and search for key documents. Its clean interface and built-in AI assistant, Ask, help teams quickly find answers from existing documentation, cutting down on redundant questions and lost information.

But that simplicity comes at a cost. Slite lacks deep integrations and struggles with large, complex documents. While it works well for internal wikis, meeting notes, and quick knowledge-sharing, teams that need advanced database functionality, automation, or structured workflows may find it limiting.

Obsidian is a local-first, markdown-based note-taking tool that offers powerful linking and organization features for knowledge management. Unlike cloud-based alternatives, it stores files locally, giving users full control over their data and ensuring access even without an internet connection. 

Its graph-based visualization allows users to see connections between notes, making it a favorite for researchers, writers, and knowledge workers who need a personal knowledge management system rather than a traditional document editor.

However, Obsidian isn’t designed for real-time team collaboration. While it offers plugins and community integrations, it lacks native multi-user editing and built-in cloud sync unless users subscribe to Obsidian Sync.

Tettra is a streamlined internal knowledge management platform designed specifically for teams that rely heavily on Slack or Microsoft Teams. Unlike more complex documentation tools, Tettra focuses on making team knowledge easily accessible directly within your existing messaging apps, reducing the friction of switching between multiple tools. 

Its built-in AI features help teams quickly answer common questions by automatically pulling relevant information from your internal documentation.

The platform doesn’t provide the robust database functionalities or complex integrations found in Notion competitors like Coda or Airtable. But for teams seeking an easy-to-use, affordable solution to manage internal knowledge and reduce repetitive questions, Tettra hits the mark.

Taskade is an all-in-one productivity platform that combines task lists, notes, and mind maps into a unified workspace. Designed for teams and individuals alike, it facilitates real-time collaboration, allowing users to brainstorm ideas, manage projects, and track progress seamlessly. 

With its AI-powered features, Taskade helps automate tasks and generate insights, enhancing overall productivity. ​While Taskade offers a broad range of functionalities, it lacks some traditional project management tools found in more specialized platforms like Gantt charts, advanced reporting, and in-depth resource management.

Milanote is a visual workspace designed specifically for creative teams who prefer to organize ideas visually rather than through traditional, text-heavy docs. Unlike typical document editors, Milanote lets you capture ideas, notes, images, links, and inspiration, arranging them visually on a flexible, drag-and-drop canvas. 

It’s especially effective for tasks like brainstorming, mood boarding, or planning creative projects thanks to its intuitive, visual-first approach.

While Milanote shines as a creative brainstorming and project-planning tool, it isn’t suited for detailed, text-heavy documentation or complex database management. But if visual thinking and creative flexibility are your priorities, Milanote offers an engaging alternative to Notion.

Nimbus Note is a flexible documentation tool designed to help teams manage notes, tasks, and documents in one place. Its strength lies in blending traditional note-taking features — like rich text formatting, web clipping, and multimedia embedding — with powerful organizational capabilities, such as nested workspaces and task management. 

It allows users to create detailed documentation structures, making it ideal for teams looking to organize complex projects without juggling multiple apps.

That said, it lacks advanced database functionality offered by alternatives like Airtable or Coda, and larger teams might encounter some performance issues when working extensively with media-heavy documents. But for smaller teams or individuals who need robust note-taking with built-in task management, Nimbus Note offers a solid, straightforward experience.