Open your Zoom application and log in. Then click on the Schedule icon – it’s blue and says “Schedule,” you can’t miss it. Then fill out the scheduler with the options below. Many of these you can set to a default in your Account Settings at zoom.us and never worry about again, but you can also change them in your scheduler as needed. (You can also schedule your meetings through the web at zoom.us/meeting/schedule
- Topic: Choose a topic/name for your meeting.
- When: Select a date and time of your meeting. Note that scheduled meetings can be started by the host at anytime, regardless of the date and time settings.
- Timezone: By default, Zoom will use your computer’s time zone setting. To change the time zone, click this dropdown.
- Recurring meeting: Choose if you would like a recurring meeting. This is useful if you’re having a regular meeting, such as a weekly All Hands, and want the meeting ID to always be the same.
- Schedule For: This only shows up if you've been enabled to schedule for another person. Choose if you’re scheduling the meeting for yourself or for someone else (this is helpful tool for admins and assistants).
- Video (when joining meeting): Default the video to on or off for the host and participants.
Audio Options: Choose whether to allow users to call in via Telephone, VoIP, both, or a 3rd party audio provider.
- Password: If you want, you can input a password here. Joining participants will be required to enter the password before joining the meeting.
- Enable join before host: Allow participants to join your meeting before you.
- Use Personal Meeting ID: The ID for this meeting will be your Personal Meeting ID (see below for more info).
- Calendar: Add to any integrated calendar (Google, Outlook, iCal) and send out email invites to participants.
Then click the Schedule button to finish. The scheduler will then automatically launch your calendaring tool (such as Outlook or Gmail) with the meeting open as a calendar event, or you can manually launch any calendar and paste the scheduling info. Then you invite others to join via your calendaring tool or email, as you would any other meeting.