Extraordinary Board Meeting
For urgent, unplanned, or high-impact decisions requiring board alignment and formal approval.
🗓 Basic Info
Date & Time: [Insert Date and Time]
Chairperson: [Insert Name]
❗️Purpose of the Meeting
Clearly state the specific issue(s) requiring immediate board attention.
Meeting Objective:To discuss and vote on [e.g., emergency financing, executive leadership change, M&A proposal, legal risk, etc.]
📋 Agenda
Time
Topic
Presenter
10:00 AM
Welcome & Roll Call
Chairperson
10:05 AM
Approval of Agenda
Chairperson
10:10 AM
Presentation of Issue
[Relevant Executive]
10:30 AM
Legal/Financial Implications
CFO / Legal Counsel
10:45 AM
Board Discussion
All Directors
11:15 AM
Resolution & Voting
Chairperson
11:30 AM
Summary of Actions & Next Steps
Chairperson
11:45 AM
Adjournment
Chairperson
📑 Background Brief
Provide a short narrative or attach supporting documents:
What triggered this meeting?
What has changed?
What are the proposed options?
🗳 Resolutions
📝 Key Discussion Points
Risks & Considerations:[List financial, legal, reputational, operational risks]
Board Questions & Clarifications:
Q1: [e.g., Impact on burn rate?]
Q2: [e.g., Any shareholder implications?]
✅ Action Items
📎 Attachments
Table
Task
Owner
Deadline
Draft public announcement (if needed) Communications Lead 1750809600000
Legal due diligence Legal Counsel 1750982400000
Schedule follow-up meeting Board Secretary 1750809600000
Table
Resolution ID
Description
Type
Voting
Result
R1 [E.g., Approve emergency bridge funding of $2M] Special TBD
R2 [Appoint interim CTO] Special TBD
R3 [Authorize M&A term sheet negotiation] Special TBD
