Nonprofit Board of Directors Meeting
Designed to support structured discussions and transparent decision-making aligned with mission-driven goals.
🧭 Agenda Overview
Time
Agenda Item
Presenter
10:00 AM
Welcome, Roll Call, & Approval of Agenda
Chairperson
10:10 AM
Review & Approval of Previous Meeting Minutes
Secretary
10:20 AM
Executive Director’s Report
Executive Director
10:40 AM
Financial Report
Treasurer
11:00 AM
Program Updates
Program Manager
11:20 AM
Fundraising Report & Strategy
Development Director
11:40 AM
Governance / Policy Review
Governance Committee Chair
12:00 PM
New Business & Board Motions
All Members
12:15 PM
Public Comments / Guest Remarks
Optional
12:25 PM
Summary of Actions & Next Steps
Chairperson
12:30 PM
Adjournment
Chairperson
🧾 Reports Summary
Executive Director’s Report:
Key milestones and KPIs
Staff updates
Challenges and asks for the board
Financial Overview:
Current balance and cash flow
Budget vs. actuals
Grant or donor pipeline
Program Impact Update:
Metrics / outputs of core programs
Community feedback
Progress on annual goals
Fundraising & Outreach:
Campaign results
Upcoming donor engagement plans
Volunteer updates
🗳 Board Motions & Approvals
✅ Action Items
📚 Resources & Attachments
Financial Dashboard
Grant Report
Fundraising Deck
🗣 Public Comment or Community Input
This section is optional and can be used if the nonprofit encourages community feedback in board sessions.
📌 Notes & Reflections
Add highlights from the discussion here
Capture any dissent, risks, or strategic insights
Table
Motion ID
Description
Vote
Result
M-001 Approve Q2 Budget Adjustment Approved
M-002 Add new Board Member (Name) Pending
M-003 Update bylaws re: remote voting Approved
Table
Task
Owner
Due Date
Submit 990 filing draft Treasurer 1750809600000
Finalize gala venue Fundraising Committee 1750982400000
Schedule governance workshop Board Secretary 1751241600000
